Senior Administrative Specialist (Government Operations Support)

Dayton, OH
Full Time
Client Delivery
Experienced


SENIOR ADMINISTRATIVE SPECIALIST (GOVERNMENT OPERATIONS SUPPORT)
Job Title: Senior Administrative Specialist (Government Operations Support)
Location: Dayton, OH  
Position Type: Contract Award Contingency*

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo.  We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome.  We consistently deliver high quality results on time and in the most cost-effective manner.  Our focus on continuous improvement and growth keeps us ahead of competitors.  We are professional problem solvers.  We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

Job Summary:
The Senior Administrative Specialist will provide high-level administrative and operational support across directorates, ensuring efficient workflow, acquisition coordination, and compliance with required protocols. This role involves managing classified/unclassified materials, supporting acquisition documentation, coordinating taskers, and facilitating executive-level operations.

*Contract Award Contingency:   This position is being advertised in anticipation of a potential contract award and is contingent upon the successful award of that contract to our organization. If the contract is not awarded, this position will not be filled.  

Job Duties/Responsibilities (List not all inclusive):
  • Manage workflow systems and tasker tracking across directorates
  • Provide acquisition support including documentation (i.e., purchase requests, customer service request documents, and justifications & approvals)
  • Maintain training records, file plans, and correspondence
  • Coordinate onboarding, travel orders, and meeting logistics within appropriate systems
  • Serve as Records Custodian and manage document lifecycle
  • Support executive meetings, protocol, and internal communications
  • Create reports, charts, and visuals for leadership briefings
  • Train staff on workflow systems and administrative tools
  • Other relevant duties as assigned
Qualifications:
  • Excellent communication skills
  • Strong organizational & problem-solving skills
  • Familiarity with acquisition processes, documentation, and compliance standards
  • Knowledgeable on supporting government or military administrative operations
  • Ability to manage classified materials in accordance with security regulations
  • Highly proficient with MS Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, and Visio)
  • Meets U.S. citizenship and work eligibility requirements for federal contractors
  • Must possess or be able to obtain and maintain DoD Secret level clearance, if required
Education / Experience:
  • Bachelor’s Degree (Master’s preferred) from an accredited college or university, in a relevant field such as Business Administration, Public Administration, or related discipline
  • A minimum of 10 years of relevant experience in administrative support, with at least 5 years supporting senior-level management or acquisition functions in a government or military environment
Infinite Management Solutions, LLC (IMS) provides best in class Business Solutions and Strategic Planning Services. Our team has been at the forefront of strategy and technology for more than 50 years in the government and commercial industry. Today, our company provides Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services to corporations, government, and not-for-profits. IMS partners with public and private sector clients to solve their most difficult challenges through a combination of staff-augmentation, program management, consulting, technology, systems engineering, and innovation. IMS’s dedication to excellence and our commitment to customer satisfaction is priority. We believe in our vision wholeheartedly and set an example for outstanding customer service. IMS was established on the core strength of “Professionalism, Integrity, Excellence, Diversity, and Community”.

Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and 100% woman owned company and an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. We encourage Veterans to join our team.

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer
  • Manual dexterity sufficient to operate a computer keyboard, mouse, and other office equipment
  • Visual acuity for close work, such as reading on screens and in print and working on a computer
  • Occasional lifting of materials or equipment weighing up to 20 pounds
  • Ability to communicate effectively, both verbally and in writing, in a professional office environment
  • Sufficient physical ability to move about the workspace to attend meetings, access files, and perform other job-related tasks
This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.
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