Event Manager

EVENT MANAGER

Job Title: Event Manager 

Location: Dayton, OH  

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo.  We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome.  We consistently deliver high quality results on time and in the most cost-effective manner.  Our focus on continuous improvement and growth keeps us ahead of competitors.  We are professional problem solvers.  We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

Job Summary:

IMS is currently seeking an outstanding, highly skilled Event Manager responsible for planning, managing, and leading conferences, events and workshops, information sessions, etc.  You will be responsible for every aspect of an event to ensure that client needs, and expectations are met (i.e., includes choosing venues and vendors, inviting guests, evaluating success afterwards, etc.). 

The goal is to organize memorable events that will ensure the participants have an enjoyable experience while also facilitating the completion of the client's business objectives.  These duties and responsibilities focus on planning and managing events of varying sizes and purposes which requires the ideal candidate to be able to multi-task effectively.  The Event Manager will be involved in every phase and process of events/project to ensure successful outcomes and results.  The objective is to ensure that all programs deliver our organization’s desired outcome to support our clients.

Job Duties/Responsibilities (List not all inclusive):

• Reviewing contracts (as needed basis) for scope clarity
  • Understanding client requirements for each event
• Coordinating and hosting trial runs
• Planning event details and aspects, (i.e., seating, dining, and guest list)
  • Plan event with attention to both financial and time constraints
  • Plan seating, dining, and guest lists (using protocol standards)
• Managing a medium sized team of staff, vendors, and operators
• Be the primary Point of Contact with the project implementation team
• Establishing and maintaining relationships with vendors and venues
• Creating reliable financial reports, collecting payments, and ensuring vendors are paid on time
• Remaining within budget
• Managing events and addressing potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Meeting with designated staff on established timelines to discuss overall event purpose, protocols, expected outcomes and progression
• Handling any last-minute changes that may arise
• Researching vendors (catering, decorators, musicians etc.) and selecting the best combination of quality and cost
  • Negotiating with vendors to achieve the most favorable terms
• Booking venues and scheduling speakers
• Promoting the event through varying channels - (fliers, social media, radio, television, etc.)
• Attendance at event to ensure everything is functioning as planned
• Evaluating events’ success and submitting follow-up reports
• Leading and supporting diverse and cross-functional teams
• Familiarity with audio/visual equipment and production

Qualifications:

• Proven experience coordinating events with variety of businesses
• Ability to transform a client’s thoughts and vision into reality
• Excellent oral and written communication skills
• Ability to manage multiple tasks simultaneously
• Detail-oriented
• Keen planning, managing, and coordinating skills
• Proven ability to work independently and on a team
• Ability to work efficiently against tight deadlines
• Proven experience in project management
• Experience securing event sponsors
• Excellent time management skills
• Exceptional interpersonal skills
• Agile (ability to handle change)
• High proficiency in MS Office365 (Excel, Word, Outlook, and PowerPoint, Project)
• Hands-on experience with the Internet (apps and technology)
• Must have experience with CRM databases, Showcare, EventPro Planner or similar/related software
• Experience and efficiency with Asana Project Management Tool (highly desired) or other Project Management tools
• Proven efficiency with managing events utilizing a variety of apps and technology (i.e., InEvent Platform,  or similar virtual event platforms)
• In-depth knowledge and experience using social media and navigating multiple social media platforms
• Experience hosting and managing both in-person and virtual events
• This position requires some travel (local and national)
• Meets U.S. citizenship and work eligibility requirements for federal contractors
• Must possess or be able to obtain a Department of Defense (DOD) Secret level clearance, if required 

Education / Experience:

• At least five (5) years of proven experience in the events industry
• Minimum of three (3) years proven experience as an Event Manager or Project Manager in a similar role (managing corporate- business related events preferred)
• Bachelor’s Degree (from an accredited university or college) in Event Management, Marketing, Hospitality, Public Relations or similar relevant discipline
• Event Management certification (i.e., CMP, CSEP, CMM, CESP, etc.) is highly valued

Infinite Management Solutions, LLC (IMS) provides best in class Business Solutions and Strategic Planning Services. Our team has been at the forefront of strategy and technology for more than 50 years in the government and commercial industry. Today, our company provides Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services to corporations, government, and not-for-profits. IMS partners with public and private sector clients to solve their most difficult challenges through a combination of staff-augmentation, program management, consulting, technology, systems engineering, and innovation. IMS’s dedication to excellence and our commitment to customer satisfaction is priority. We believe in our vision wholeheartedly and set an example for outstanding customer service. IMS was established on the core strength of “Professionalism, Integrity, Excellence, Diversity, and Community”.

Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and 100% woman owned company and an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. We encourage Veterans to join our team.

Physical Requirements: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds. Employee may be required to stand and walk for several hours performing various job-related duties.   

This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.

• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
• Please view Equal Employment Opportunity Posters provided by OFCCP here https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm